Screen Sharing

Screen Sharing

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Term2.png SCREEN SHARING
Is a feature of remote access. It enables the host to show his/her own computer screen via the World Wide Web to one or more users in real time. It also allows the host to pass on the control access to another person. Screen sharing tools can be used to give presentations, to collboratively work on a document, to give a tour of a website, to show an application, to support an audio/video conference, etc. [1]


Toolkit.png Organizing a Screen Sharing Session

Contents

Step by Step

Choosing a Screen Sharing Tool

When choosing a screen sharing tool, the following questions need to be answered:

  • Is there a system requirement for the presenter/participant? (i.e.: Windows)
  • How many participants can join the meeting? (i.e.: max. 25 participants)
  • What special features are needed? (i.e.: audio)
  • How much does it cost? (i.e.: free)

Conducting a Screen Sharing Session

Usual steps to start sharing a screen (Presenter):

  • Register (only the first time) and download software if required
  • Create a meeting
  • Invite participants
  • Start the meeting

Usual steps to start viewing a screen (Participant):

  • Register if required
  • Join the meeting by clicking on the link received via email

Practical Tips

It is recommended that the presenter and the participant(s) have speedy internet connection to see the screen without experiencing a long delay

Job Aid


Link icon.png Web Resources
Below you have a selected compilation of screen sharing tools. All the tools listed are free and available on the Internet. For each tool listed some general information is provided: Operating System, # of Participants, Type of Application, Function and Features.


Tool Operating System # of Part. Type of Application Function Features
DimDim Windows / Mac (for presenter) and Windows / Mac / Linux (for participants) 20 Browser-based (Presenter needs to install Screencaster 5.0 Plug-in) Desktop Sharing, Presentation Sharing, Web Page Sharing, Whiteboard Sharing Chat (public and private), Audio, Video, Ad-hoc and Scheduled Meeting, Switch Presenter, Annotation Toolbar, Full Screen, Zoom, Recording, Emoticons
Fuze Meeting Windows / Mac / Linux 4 Browser-based (Presenter needs to install Adobe Flash Player 10 and FuzeShare plug-in [2.48MB]) Desktop Sharing, Presentation Sharing Chat (public and private), Audio, Ad-hoc and Scheduled Meeting, Switch Presenter, Annotation Toolbar, Full Screen, Zoom, Attend online meetings from an iPhone or BlackBerry or WiFi-enabled mobile device or laptop
WiZiQ Windows / Mac 500 Browser-based Presentation Sharing, Whiteboard Sharing Chat (public), Audio, Video, Ad-hoc and Scheduled Meeting, Make Presenter(s), Annotation Toolbar, Record 3 classes, Math Toolbar
Zoho Meeting Windows / Mac / Linux 2 Browser-based (Presenter needs to install Zoho Meeting.cab add-on) Desktop Sharing Chat (public), Ad-hoc and Scheduled Meeting, Switch Presenter, Full Screen, Zoom, Remote Control
Slidelive Windows 4 Browser-based (Presenter needs to install Adobe Flash v.5) Presentation Sharing Ad-hoc Meeting


Below you have a selected compilation of screen sharing tools. All the tools are paid and for Free Trial available on the Internet. For each tool listed some general information is provided: Operating System, Free Trial details, Type of Application, Function and Features.


Tool Operating System Free Trial Type of Application Function Features
WebEx Cisco Windows / Mac / Linux / Moderator can also join from an iPhone 14 days / 25 participants Browser-based (Presenter needs to install WebEx Client add-on [11.71MB]) Desktop Sharing, Presentation Sharing, Application Sharing, Web Page Sharing, Whiteboard Sharing Chat (public and private), Audio, Video (up to 6 webcams), Ad-hoc and Scheduled Meeting, Switch Presenter, Full Screen, Zoom, Recording, Desktop Icon
Adobe Acrobat Connect Pro Windows / Mac (for presenter) and Windows / Mac / Linux / Solaris (for participants) 30 days / 5 participants Browser-based (Presenter needs to install Flash Player and Adobe Acrobat Connect Pro [3.77MB]) Desktop Sharing, Presentation Sharing, Application Sharing, Whiteboard Sharing Chat (public and private), Audio, Video, Ad-hoc and Scheduled Meeting, Switch Presenter, Full Screen, Recording, Emoticons, Discussion and Collaboration Panel, Attendance List, Poll
Genesys Meeting Center Windows / Mac / Linux 15 days / 5 participants Browser-based (Presenter needs to install Genesys Meeting Center [23.64MB]) Desktop Sharing, Presentation Sharing, Application Sharing, Web Page Sharing Chat (public and private), Audio, Video, Ad-hoc and Scheduled Meeting, Annotation Toolbar, Full Screen, Zoom, Recording, Desktop Icon, Emoticons, Waiting Room, Password Protection, SSL Encryption, CallerID
BeamYourScreen Windows 7 days Browser-based (Presenter needs to install BeamYour Screen [4.40MB]) Desktop Sharing Ad-hoc and Scheduled Meeting, Switch Presenter, Annotation Toolbar, Recording, Desktop Icon, Remote Control, 256-bit AES end-to-end encryption to encrypt all screen data transmitted by BeamYourScreen



References

  1. ↑ Kolabora (24.07.09), Wikipedia (24.07.09)
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